Hickman, Nebraska
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Governing Body Meeting Minutes

MINUTES OF THE HICKMAN CITY COUNCIL MEETING HELD DECEMBER 13, 2016

 

Mayor Doug Hanson called the meeting to order at 7:00 pm on December 13, 2016 and referenced the meeting recording process, optional sign in sheet, and open meeting law posting.  All those present stood and recited The Pledge of Allegiance.  Council Members Phil Goering, Steve Noren, Richard Harms, Doug Wagner, Dave Dykmann and Justina Ziemann were all present for Roll Call. Prior notice of the meeting and agenda were provided to the Mayor and all members of the Governing Body. Notice of the meeting was distributed and posted at the Hickman City Office, U.S. Post Office – Hickman, Jack-n-Jill and the City of Hickman Website.

 

Mayor Communications
Mayor Hanson wished everyone a Merry Christmas and safe travels for their holiday.   Mayor noted that there will be a correction in The Voice newspaper that the City’s 2016 Comprehensive has not been passed prior to this meeting and will be discussed in new business tonight.  Mayor and City Council congratulated city employee Kelly Oelke, City Clerk, on graduating from the University of Nebraska Omaha’s School of Public Administration program and is now a Certified Public Manager (CPM). The Nebraska CPM Program requires twelve monthly educational sessions and presentation of a research project. The Nebraska CPM program empower managers to adopt an outcome-based perspective on managerial behavior, create measures of individual and organizational performance, develop and enrich interpersonal skills, and acquire skills for strategic planning, leading change and enhanced negotiation skills. No action taken.  

 

Consent Agenda

City Administrator presented and discussed the November 22, 2016 Meeting Minutes and line item content of the Accounts Payable & Claims Report with the Governing Body.   Motion by Council Member Wagner and a second by Dykmann to approve the consent agenda and all infrastructure cost items reimbursable back to the City. The following Council Members voted YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted NAY”: None. Motion passed 6-0.

 

Proclamations, Presentations, Appointments, Affirmations & Introductions

Mayor Hanson presented his annual appointments of City Appointed Officials, City Department Heads, Planning Commission, Board of Adjustments and other City Positions and Assigned Committees for December 2016 through December 2017.  Motion by Council Member Harms and a second by Noren to affirm the Mayor’s appointments of City Appointed Officials, City Department Heads, Planning Commission, Board of Adjustments and other City Positions and Assigned Committees for December 2016 through December 2017.  The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

Reports

Deputy Chance presented the Lancaster County Sheriff’s Office report for November 2016 for Hickman. There were thirty-six calls for service in the month of November. Motion by Council Member Noren and a second by Ziemann to approve the Lancaster County Sheriff's report as presented. The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

Public Hearings - None

 

Unfinished Business

City Administrator reported and discussed updates on City Code Violations, Abatements, Nuisances and Permits and a letter received from property owner requesting an extension for the nuisance abatement due to winter weather conditions.  Governing Body discussed recreational vehicles parked on city streets and requested city staff put a regulation notice in the city newsletter. Motion by Council Member Ziemann and a second by Dykmann to approve a nuisance abatement extension to March 31, 2017 to property owners with existing nuisances at 431 Walnut and 322 E. 5th Street that are unable to complete repairs on current deadlines due to the winter weather conditions. The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

City Administrator presented a letter from Olsson Associate’s notifying the Nebraska Department of Roads Project Manager and City of Hickman of the temporary suspension of work during the winter months on the Hickman Road Trail Project.  The project has been suspended to March 20, 2017 and a punch-list of items will need to be completed before project work is suspended. No action taken.

 

City Administrator reported and discussed updates on the New Community Center/City Hall Project, Construction Loan Disbursement No. 12 in the amount of $262,172.00 for the New Community Center/City Hall Project and Mr. Jarred Meyer of JEO Consulting Group Inc. presented Change Order No. 004 in the amount of $40,264.00 consisting of additional restroom lights, roof drain to storm sewer at southeast canopy, door transoms, curb & gutter remove/replace on east and north side, interior door hardware & proxy readers, masonry infill at stairs, 4-post IT rack, blocking for future TV’s, access hatch for time capsule, pavers and sidewalk modifications and increasing contract time by eleven days to January 20, 2017. 

 

Motion by Council Member Wagner and a second by Dykmann to recommend approval to the Hickman Building Foundation Construction Loan Disbursement No. 12, project expenses consisting of JEO Engineering bills in the amount of $5,700.00 and Rogge General Contractors Certificate of Pay Request No. 12 in the amount of $256,472.00, totaling $262,172.00. The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

Motion by Council Member Noren and a second by Dykmann to recommend approval to the Hickman Building Foundation Change Order Number 004 in the amount of $40,264.00. The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

City Administrator introduced Mr. J.D. Westerholm and Mr. Jeff Erb of Bizco Technologies whom presented a quote for Information and Technology Equipment for the New Community Center/City Hall.  Information and technology needs consist of computer server, firewalls, switches, networking cables, uninterruptible power supply, phone system, phone handsets, and installation services in the amount quoted as $32,431.55.  Audio Visual needs consist of wall mount displays, cameras and microphones for video recording, wireless presentation devices, touch panels to control room functions, dedicated PCs for web conferencing and display interactivity, HDMI inputs, large screen projector and cart, integrated system cabling and hardware, and additional services and materials that include design, installation, testing and staff training in the quoted amount of $149,325.00.

 

Motion by Council Member Goering and a second by Harms to recommend approval to Hickman Building Foundation to authorize City Administrator, Silas Clarke and Hickman Building Foundation President, Kelly Oelke to negotiate final costs and approve purchase within the approved USDA budget allowance for the Information and Technology equipment. The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

Hickman Building Foundation President reviewed and discussed Furniture Selections, Quantities and Quotes for the New Community Center/City Hall Project. Furniture selections consists of new desks and chairs for all offices except two that will be utilizing exiting desks, breakroom table and chairs, conference room table and chairs, eighty meeting room guest chairs, City Council chambers desks, chairs and podium, refurbishing of twelve existing solid wood chairs, forty round and twenty rectangular reception tables, four hundred chairs, and racks for storage in the Community Center, and Reading Center shelving, tables and chairs.  Furniture needs were quoted by two separate companies to compare pricing of items and quotes received were in the amounts of $137,000.00 and $71,332.00 with quantities of items varying between vendors.

 

Motion by Council Member Ziemann and a second by Wagner to recommend approval to Hickman Building Foundation to Authorize City Administrator, Silas Clarke and Hickman Building Foundation President, Kelly Oelke to negotiate final costs and approve purchase within the approved USDA budget allowance for the furniture selections. The following Council Members voted “YEA”: Goering, Noren, Harms, Wagner, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

City Administrator and Hickman Building Foundation President presented and discussed the budget of the New Community Center/City Hall project with the Governing Body.  The value of the recently recommended approval of Change Order No. 4 will deplete the USDA Loan budgeted financial retentions for the project.  It was discussed that the City’s Street Department should pay for the street curb and gutter removal and replacement that was not originally designed into the project, and that existing Keno Revenues and Sales Tax Revenues received above City budgeted projections could be utilized for additional expenses for the New Community Center/City Hall project without jeopardizing future budgeting needs of Sales Tax Revenues. Motion by Council Member Harms and a second by Goering to approve the City of Hickman as a financial contributor to the New Community Center/City Hall Construction Project per USDA request, utilizing Keno Revenues and Sales Tax Revenues for additional improvements. The following Council Members voted “YEA”: Goering, Noren, Harms, Dykmann and Ziemann. The following Council Members voted “NAY”: None. Wagner abstained. Motion passed 5-0.

 

City Administrator presented and discussed the third and final reading of Ordinance 2016-24, to amend Municipal Code Chapter 4, adding Section 4-409 entitled Golf Car Vehicles. Discussion included edits approved on the second reading of the ordinance, registration application form and fees of golf car licensing and state statute requiring proof of insurance. Mayor Hanson invited Mr. Alan Moser of 636 Main Street to address the City Council per his written request Registered Agenda Speaker card.  Mr. Moser spoke in support of allowing golf cars on all city streets to be able to access both residential and business districts. Motion by Council Member Goering and a second by Dykmann to pass Ordinance 2016-24 on the third and final reading as presented. The following Council Members voted YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted NAY”: None. Motion passed 6-0.

 

New Business

Mayor Hanson presented and discussed Resolution 2016-19, Holiday Greetings with the Governing Body.  Motion by Council Member Wagner and a second by Ziemann to approve Resolution 2016-19, Holiday Greetings;  Be it Resolved by the Mayor and City Council of the City of Hickman, Nebraska: That the City Council and employees of the City of Hickman join together to extend a Merry Christmas, Holiday Greetings and Best Wishes to the citizens of Hickman and the surrounding area, for a joyous Christmas and a Happy New Year filled with peace, happiness and prosperity; and that the joy which is shared during the Christmas season remain in our hearts throughout the year. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

City Administrator presented and discussed Ordinance 2016-27, an Ordinance to adopt the 2016 Comprehensive Plan of the City of Hickman, Lancaster County, Nebraska; to repeal the 2007 City of Hickman Comprehensive Plan and all ordinances in conflict herewith; and to provide for an effective date thereof, and ordering the publication of the ordinance in pamphlet form with the Governing Body.  Council Member Harms introduced and requested City Clerk to read by title, Ordinance 2016-27, an Ordinance to adopt the 2016 Comprehensive Plan of the City of Hickman, Lancaster County, Nebraska; to repeal the 2007 City of Hickman Comprehensive Plan and all ordinances in conflict herewith; and to provide for an effective date thereof, and ordering the publication of the ordinance in pamphlet form. Motion by Council Member Dykmann and a second by Wagner to waive the three reading rule.  The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0. Motion by Council Member Wagner and a second by Harms to pass Ordinance 2016-27 on the first and final reading. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

City Administrator reviewed the 2016 City of Hickman Housing Study with the Governing Body. Motion by Council Member Goering and a second by Ziemann to accept and approve the 2016 City of Hickman Housing Study. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

City Administrator presented and discussed Ordinance 2016-28, Master Fee Schedule revisions with the Governing Body.  Revisions include the addition of Golf Car Registration fees.  Council Member Noren introduced and requested City Clerk to read by title, Ordinance 2016-28, Master Fee Schedule, an Ordinance to establish the amount of certain fees and taxes charged by the City of Hickman for various services including but not limited to:  building permit & infrastructure fees, zoning fees, occupation tax, public records, response to code violations & other incidents, recreation, annual fees & licenses, returned check fee; municipal utilities including water, sewer and electrical for residential users and commercial users (including industrial users) of the City of Hickman and to provide the effective date hereof, and ordering the publication of the ordinance in pamphlet form.  Motion by Council Member Goering and a second by Noren to waive the three reading rule. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.  Motion by Council Member Wagner and a second by Harms to pass on first and final reading Ordinance 2016-28, Master Fee Schedule, an Ordinance to establish the amount of certain fees and taxes charged by the City of Hickman for various services including but not limited to:  building permit & infrastructure fees, zoning fees, occupation tax, public records, response to code violations & other incidents, recreation, annual fees & licenses, returned check fee; municipal utilities including water, sewer and electrical for residential users and commercial users (including industrial users) of the City of Hickman and to provide for the effective date hereof, and ordering the publication of the ordinance in pamphlet form.  The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

Motion by Council Member Goering and a second by Ziemann to approve the cancellation of the 12.27.2016 City Council Meeting and to consolidate City business into the 01.10.2017 City Council Meeting. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

City Administrator's Report

City Administrator reported on meeting with Norris Public Power to review the growing electrical needs of Hickman and the requirement of Nebraska Power Review Board approval to be able to sell electricity to the north and east of city limits after annexation of the property. Applications and application fees have been sent to BNSF for easement access for new sewer line and electrical line. Sewer Line Expansion project is currently 68% complete with project design and will be advertised to bid in February 2017.

The project will add a 24” sanitary sewer line between 54th Street and the WWTP to meet the additional capacity requirements of Hickman’s flows. WWTP blowers have been delivered and installation is scheduled to begin next week; a new waste pump and three valves will also be replaced during the project. The new dump truck/snow plow is scheduled for delivery in December. Electrical PMH9 is being sent in for repair and rebuild for future use. An inspection of Water Treatment Plant vessels and addition of media for filtration is scheduled for next week. A water tower inspection is being researched and will be scheduled for the spring of 2017.  Motion by Council Member Harms and a second by Dykmann to approve the City Administrators report as presented. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

Governing Body Comments & Council Correspondence

The Governing Body reviewed the official Certification of Votes cast in the November 8, 2016 election from the Lancaster County Election Commissioner.  Tina Ziemann received 722 votes, Phil Goering received 674 votes and Steve Noren received 630 votes. All candidates were re-elected to the Hickman City Council for an additional four-year term. No action taken.

 

Executive Session - None

 

Adjournment

Motion by Council Member Ziemann and a second by Dykmann to adjourn the meeting at 9:05 pm. The following Council Members voted “YEA”: Ziemann, Goering, Noren, Harms, Wagner and Dykmann. The following Council Members voted “NAY”: None. Motion passed 6-0.

 

 

Mayor Doug Hanson

 

 

Kelly Oelke, CMC, City Clerk

 

APPROVED 01.10.2016            

 

PUBLISHED The Voice 01.12.2016

Last Update: Meeting Minutes, 2007-04-24 09:29:12